Annual Budget
The budget shows how the HOA expects to collect and spend money during the year. It can help reveal whether regular dues appear sufficient, whether costs are rising, and whether reserve contributions are being planned.
HOA document guide
Need HOA Documents?
To understand an HOA, you need more than a monthly dues amount. The most useful HOA reviews look at the association's budget, financials, reserves, insurance, rules, and recent board activity.
HOA Report can analyze the documents you already have and help identify possible red flags, missing information, reserve concerns, fee pressure, and questions worth asking before you buy, sell, invest, or continue owning in the community.
Document checklist
Best Documents to Request
Financial Statements
Financial statements can show cash balances, operating income, expenses, reserve balances, receivables, and whether the association appears to be running a surplus or deficit.
Reserve Study
A reserve study estimates future major repairs and replacements, such as roofs, painting, pavement, elevators, plumbing, structural components, and other common-area assets. This is one of the most important documents for understanding long-term fee and special assessment risk.
Board Meeting Minutes
Meeting minutes can reveal upcoming projects, maintenance problems, insurance issues, owner disputes, delinquencies, litigation, special assessments, and other concerns that may not appear clearly in the budget.
Insurance Summary or Declaration Page
Insurance documents can help identify coverage limits, deductibles, premium pressure, and possible exposure from hurricanes, floods, fire, liability, or other risks.
Governing Documents
These include CC&Rs, bylaws, rules and regulations, amendments, architectural rules, rental restrictions, pet rules, parking rules, and owner obligations.
Special Assessment Notices
If the HOA has approved or discussed special assessments, these documents can help explain the amount, purpose, timing, and potential impact on owners.
Recent Owner Notices or Board Packets
Recent notices may include fee increases, project updates, insurance changes, litigation updates, rule changes, or maintenance concerns.
Don't Have Every Document?
That's okay. You can upload what you have. HOA Report will review the available documents and identify important missing information where applicable.
A stronger report usually comes from uploading several document types, but even a budget, financial statement, reserve study, or meeting packet can provide useful insight.
Who Should You Ask?
Current owners: Start with the HOA manager, HOA board, owner portal, or management company.
Property buyers: Ask your real estate agent, the seller, listing agent, escrow/title company, or HOA management company for the resale or disclosure package.
Realtors and investors: Request the latest HOA financial package, reserve study, insurance summary, governing documents, meeting minutes, and assessment notices.
Ready-to-send request
Create a Request Email
Generate a simple email asking for the documents needed for review. Send it to the HOA manager, board, seller, listing agent, buyer's agent, escrow company, or property manager.
Important Note
HOA Report is for informational and educational purposes only. It is not legal, financial, accounting, insurance, engineering, reserve-study, tax, investment, or real estate advice.
Document access rights vary by state, association, transaction status, and governing documents. Verify requirements directly with the association and consult qualified professionals when needed.